TeamUp Help Center

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TeamUp Help Center

For Business Owners

For Business Owners

Extensive knowledge base to help you with self-service support

The Dashboard

🎥 An overview of the TeamUp Dashboard (w/ VIDEO)

The Calendar

The Calendar

Events

🎥 An overview of events: Classes, Appointments, and Courses (VIDEO)

How to create one-off events in TeamUp

How to unregister customers from classes, appointments, and courses

Classes

An Overview of Classes/Appointments

How to set up a Class

Adjusting the class type visibility

Delete an alternate pricing

Can I send my customers a direct link to a class?

How to view your cancelled classes

How to un-cancel a class

How to change a class name

How to run one on one sessions with a pre-set timetable

How to change the prices on your events and classes

Allow customers to book onto classes that has already started

Add alternate pricing for specific class times

Changing an existing class size limit

How do refunds work when a customer removes themselves from a class?

Track your recurring reservations

An overview of recurring reservations

Make a recurring class reservation for a customer

Link your class timetable to your calendar (iCal, Google & Outlook)

How to archive a Class Type

Cancelling a class and what happens to customers booked

Bulk cancel classes

Bulk timeslot editing

Biweekly and Triweekly time slots for classes

How to cancel a class time slot

How to create donation-based classes

See more

Appointments

How to set up an Appointment Type

How to reorder your Appointment Types

Can I delete an Appointment Type?

Managing instructor availability for Appointments

How to manage an instructor's Availability Schedule/s

How to delete an instructor's availability schedule

How to block time across all availability schedules for an instructor

Creating overrides on availability schedules for Appointments

How to use the Instructor Availability tool

How to assign Appointment Types to instructor availability schedules

Can an instructor manage their own availability for Appointments?

Scheduling an appointment for a client

How to book more than one client into the same appointment

Can my clients book Appointments through the app?

Can I book appointments retrospectively?

Can recurring reservations be used with Appointments?

How to run appointment-based one-on-one sessions

Adding forms and waivers for Appointments

Transitioning from Classes to Appointments

See more

Courses

How to change a Course's venue

How to edit a Course

Creating a Course Type

Scheduling a course

Cancelling a course

How can I download a list of all course attendees?

Managing course registrations and attendances

See more

Forms & Documents

What's the difference between Forms, Waivers and Policies?

Introduction to Customer Forms

Staff permissions required to manage Forms

Pre loaded forms explained

Signup Forms explained

Why can I not delete certain forms?

Non-participating sign up form explained

Create a Form

Creating a pre-registration/purchase form

How to edit the settings on an existing Form

Add/Remove Fields to/from a form

How to create Forms that expire or require customers to resubmit periodically

Deleting Forms

Reordering Forms

Managing Forms on a customer profile

Form Notifications

Managing Waivers

Add a Policy

Delete a Policy

FAQ: Is it possible to update a policy?

Archiving a Policy

See more

Fields

Introduction to Customer Fields

What permissions are required to manage fields?

System Fields Explained

Pre-loaded fields explained

Why can I not delete certain fields?

Creating fields

Multiple choice fields

Deleting Fields

Editing fields

Enabling marketing preferences

How to complete fields on the customer profile

View and edit customer profile fields

Understanding and using the customer field list

See more

Reporting

An overview of reporting

Reports - Class Attendances

Reports - Classes

Reports - Course Session Attendances

Reports - Waivers

Reports - Instructors

Reports - Customer Birthdays

Reports - Field Changes

Reports - Discount Codes

Reports - Customer Referrals

Reports - Memberships

Reports - Store orders

Other Customer Reports

Reports - Slipping Away

Searching for new customers

Average customer lifespan

How to determine revenue per class type or per instructor

Why does my CSV download open in Safari?

Who's missing? Who's not showing up?

The Activity Feed

Download Pending and Upcoming Payments

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Customer Management

How to add multiple registrations to a customer's profile

How to put a customer's membership on hold

Add an account credit to a customer profile

How to flag issues on a customer profile

Add a payment method to a monthly membership for your customer

Adjust an upcoming payment for a customer

Overriding payment method defaults for individual customers

Adjusting the billing date on a customer's monthly membership

Adjust the account credit amount on a customer's profile

How can I make a partial refund on a customer's payment?

Customise membership usage limits for a specific customer

Cancelling a membership on behalf of your customer

🎥 Add a membership on behalf of a customer (w/ VIDEO)

Record a class usage against a customer's class pack

Adding a family member to an existing profile

How can I change the day my customer's recurring membership is billed on?

How do I email all of my customers from TeamUp?

How to change a membership start date and update the first payment

How to resend an invitation to a customer

Deleting a customer profile

Is it possible to undelete a deleted customer profile?

How to remove a discount code from a customer's membership

Upgrade or downgrade a membership on behalf of a customer

How to merge customer accounts

Registering a customer for a class

Apply a discount code to new customers only

Setting your Inactive Customer criteria

Setting your Slipping Away customer criteria

Setting your New Customer criteria

Make a recurring reservation from a customer profile

How to change or remove a payment method from a customer's recurring membership

FAQ: How to export customer marketing preferences

Adding an image to a customer's profile

How to upload a customer's vaccination certificate to TeamUp

Editing a recurring class reservation

Add a Customer

How to track and action no shows

See more

Settings

Archiving / Unarchiving venues

Setting your email branding

How to add venues and rooms

Customer settings

Customer Referrals

Introduction to customer referrals

Referral settings

Viewing who referred a customer from your business dashboard

How to confirm referrals

How to cancel referrals

Adding a referral from the business dashboard

Referral notifications

Referrals with families

How do customers use referrals?

How to view a customer referral code from your business dashboard

See more

Triggers and Notifications

Add/edit/delete a Class/Appointment registration confirmation notification

Adding a pre/post/milestone Class/Appointment notification

Membership purchase notifications

Create a pre-post class notification for your staff

Updating your notification preferences

Adding a pre/post course notification

Introduction to pack running low notifications

How to create a Pack Running Low notification

How to edit/delete a Pack Running Low notification

View and monitor your Pack Running Low notifications

Automated Birthday Notifications

Add a late cancellation notification

See more

Managing Pricing, Memberships and Plans

🎥 An overview of Memberships (VIDEO)

🎥 Add a Recurring Membership (w/ VIDEO)

Add a payment plan for a recurring membership

How to add a payment to a recurring membership

Recurring membership Usage Limits

How to change your membership cancellation settings

How to bulk edit recurring membership prices for your existing customers

How to change the price on a recurring membership for new customers

🎥 Add a Pack (w/ VIDEO)

Pack Usage Limits

🎥 Add a Prepaid Plan (w/ VIDEO)

Change the start date on a Pack or Prepaid Plan

How to extend expiration dates on packs and prepaid plans

🎥 What is One Use Plus pricing, and what can it be used for? (VIDEO)

How to create drop-ins or pay-as-you-go in TeamUp

Managing membership categories

How can I change the order my memberships are displayed?

An Overview of Membership Tools

FAQ: Is it possible to update the membership terminology?

How to add an image to a membership description

How to put memberships on hold in bulk

How to edit or end holds in bulk

Edit a membership payment plan

How to change the billing date for all your customers

Can I send my customers a direct link to a membership?

Process a pending offline membership payment as an online bill

Removing holds

Update Membership For Sale Status

🎥 How to delete a membership (VIDEO)

Create memberships for new customers only

Apply a discount code to an active recurring membership

Viewing memberships that are not for sale and have no active members

Edit Membership Terms and Conditions

How to view active customers of a particular membership

Managing one on one membership offerings

See more

Managing Payments and Billing

🎥 How to accept payments through TeamUp (VIDEO)

To-Dos: Open Invoices-Bills

Payments, Billing and Revenue - an overview of how to manage payments

Payouts

GoCardless vs Stripe

Stripe - what, why, how?

Stripe - How long do payouts take?

How long do transfers take? (Stripe)

GoCardless - what, why, how?

Can customers make payments when my GoCardless account is still in review?

GoCardless - How long do payouts take?

GoCardless - safe refunds

Can I cancel a pending payment (GoCardless)?

Managing cash payments with TeamUp

How long will a payment take to complete? (GoCardless)

Confirming, cancelling, editing, and managing pending offline payments

Bulk cancel pending offline payments

To-Dos: Open Invoices - Open

To-Dos: Open Invoices - Failed

Invoices - Pending Offline

Does TeamUp integrate with any accounting software i.e. Quickbooks, Xero, Sage?

How to make refunds

Unskip previously skipped membership payments

How to change your incoming bank account (GoCardless)

Change the bank account money gets paid into (Stripe)

Resolving failed Direct Debit payments with GoCardless and TeamUp

Managing payment methods for different types of purchases

How can I block a membership from being used when it has pending offline payments

Creating Taxes and Fees

Editing upcoming billing

How to skip membership payments

See more

Staff

Account Owners explained

Adding staff members

How to resend an invitation to a staff member

Delete a staff member

Managing your business account login details and settings

Creating instructors and adding them to Classes, Appointments and Courses

How to edit an existing staff member

Edit staff member permissions

How to edit the notifications settings of an existing staff member

Updating staff images

See more

Managing your bookings and Registration Settings

Understanding Registration Settings

What are registration timelines?

Adding a new registration timeline

Editing registration timelines

Deleting registration timelines

Registration settings - set how far in advance customers can register for classes

Registration settings - setting a cancellation cutoff time for Classes and Appointments

Overriding the "Registrations Open" setting on a specific class

Waitlist settings

How to disable waitlists

Calendar settings

Using a Nightly Blackout Period for Waiting List Spot Expirations and Class Cancellations

See more

Discount Codes

Setting up a discount code

How to bulk-create discount codes

Updating purchase type validity on discount codes

Override discount validity of a class or course

Can discount codes be deleted?

Viewing active/inactive discount codes

See more

The Store/Shop

Your TeamUp Store

How to add a new store product variant to a store item

How to set a store variant to inactive

How to adjust product inventory in your TeamUp store

Adding product images to your store items

Change the order of store products

How to link to a specific product in your TeamUp store

How to archive a product

Managing store orders

Cancel an open store order

Store order confirmation from class attendance lists

Gift Vouchers

See more

To-dos

Introduction to the To-dos section

The To-dos section on the dashboard

Confirming offline refunds

Transitioning to To-dos

Data

Data Processing Agreement

Customer Experience

Setting up your TeamUp Customer Site

Customise your customer site

The Customer Site URL

The TeamUp Widget

How to see TeamUp as a logged-in customer

How to set up TeamUp's free trial widget

Adding your widget to a Google Sites website

Adding your widget to a Weebly site

Adding your widget to your Yell.com website

Adding your TeamUp widget to your 123 Reg website

Adding your widget to ClickFunnels

Adding your widget to a Wix site

Adding your widget to a GoDaddy site

Adding your widget to a Squarespace site

Adding your TeamUp widget to a WordPress Site

Add a link to your TeamUp customer site from your Instagram account

Facebook: Update the Action Button to redirect to your TeamUp members site

See more

FAQ

Does TeamUp charge VAT?

How to email customers on hold

What's the difference between classes and courses?

How to offer room hire in TeamUp

Which languages does TeamUp support?

How to update your payment details for TeamUp service fees

How to share your TeamUp referral code with another business

How are service fees calculated?

Can I add VAT to my prices? Can I add taxes to purchases?

How do I cancel my TeamUp account?

Will my customers receive a receipt after making a purchase

What is Kiosk and how is it used?

What do the customer profile icons represent? - mobile version

How do I add another business account?

Are my customers' payment details safe

How can I download a list of all class attendances

What is 'credit from past subscription'?

When opening a .CSV file all data appears in one column

My calendar only shows events for the next 20 weeks

How does GoCardless keep your payment details safe?

How to edit your business name

Why can't my customer book a particular class

How do I stop customers from being able to buy a membership?

How to book a demo of TeamUp

How to leave product feedback

Add TeamUp web app to your iPad

Add the TeamUp web app to your mobile home screen

See more